Legal Practice Assistant

  • Full Time
  • Anywhere

Charleston, SC Law Firm is actively seeking a legal practice assistant to support a team of litigation attorneys.  Duties will include a combination of complex litigation practice support as well as traditional administrative responsibilities:
Litigation Practice Support Skills and Responsibilities:
  • Providing outstanding client service through email, telephonic and in-person communications with clients.
  • Word processing, formatting and editing of litigation documents, including pleadings, motions, discovery, trial materials and appellate briefs.
  • Proofreading and reviewing attorney written work, including correspondence, memos and court filings, for content, context, bluebooking and typos.
  • Familiarity with and ability to learn rules of local courts and applicable agencies.
  • Handling court filings with Federal and State courts and certain governmental agencies, including electronic filings.
  • Assisting with compilation and submission of discovery responses.
  • Scheduling outside vendor services, such as court reporters and expert witnesses and developing relationships with trusted service providers.
  • Calculating and calendaring court deadlines.
  • Docket tracking of applicable client cases.
  • Applicable research and drafting in support of client matters, as requested.
  • Management of attorneys’ client, court, and Firm administrative obligations and deadlines.
  • Supporting attorneys’ participation in outside organizations and sponsorship of client development events.
Administrative Responsibilities:
  • Scheduling meetings and conference rooms. Coordinating meals/refreshments for meetings.
  • Assisting attorneys with compliance with firm billing and timekeeping requirements.
  • Reviewing and editing client bills and ensuring conformance with client billing requirements.
  • Managing conflicts checks, new client matter openings, and engagement and waiver letters.
  • Managing attorneys’ travel portfolios, including making travel arrangements, maintaining travel profiles, developing cost effective travel solutions and calendaring travel.
  • Answering and screening routine telephone calls per attorney instructions.
  • Maintaining attorneys’ bar and professional memberships.
  • Handling expense reimbursements.
  • Assisting with special projects as needed.
Strong technical skills.  Excellent oral and written communication skills.  College degree and minimum of five years related experience in a mid or large sized law firm are required.
  • Proven ability to handle confidential information with discretion and to demonstrate the highest level of client service and response.
  • Extremely organized and detail oriented.  Understands deadlines and possesses a sense of urgency.
  • Ability to work with several attorneys on assignment and manage priorities among them.
  • Independent worker, ability to prioritize and complete multiple tasks in a timely manner.
  • Demonstrates ability to communicate in a proficient, tactful, and confident manner with external clients and coworkers.
  • Proficient in the use of Microsoft Outlook, Word, Excel and PowerPoint. Familiarity with electronic document management systems. Experience with Relativity a plus.
  • Thrives in a fast paced environment and welcomes responsibility.
  • Values the efficiencies and benefits of working with teams.